It automates time consuming bookkeeping admin so that you can focus on running your business. With instant invoicing, automatic expense categorisation and cash flow insights, you can confidently keep on top of your business finances everyday. Find out more here, or download the how to invoice as a freelancer Countingup app from the App Store or Google Play Store and sign up for free. Your invoice needs to look professional and list your business information. Be sure to include your business name (even if it’s just your own name), address, company phone number, and email address.

• If you work through a freelance website such as Upwork, generating your own invoices is not a concern.
• For some projects, it can be useful to itemize specific tasks that fall under a single project umbrella.
• As your due date approaches, send friendly reminds and ask them if they have any questions or concerns about making the payment.
• When selecting an electronic invoicing system, consider factors such as cost, features, ease of use, and customer support to find the best solution for your business needs.
• Invoices serve as a formal request for payment, detailing the services you provided, their costs, and the payment terms.

For some projects, it can be useful to itemize specific tasks that fall under a single project umbrella. This can be useful for adding a layer of transparency around billing for complex projects that contain multiple tasks and deadlines. Sometimes, updating invoiced fees isn’t as easy as adding or subtracting. When you’ve got to amend your original invoice with both positive and negative adjustments, you need a mixed invoice. Think of it like a combination of credit and debit invoices. The first template below should work great for just about any industry and product or service type, and you’ll notice many of these templates have only slight variations on it.

Additional Users Activity Notification Settings

If you do choose to accept payments online via credit card, know that there are small fees you will be responsible for. This is usually about 3% of the total transaction plus a 30 cent fee (USD.) Look at the terms of the payment processor you choose before you start accepting credit card payments. Use HoneyBook to get access to invoice templates, custom scheduling and tracking, auto-pay options, and accounting software integrations. Managing finances is one of the biggest challenges involved in being a freelancer. In particular, invoicing properly and in a timely manner ensures you receive the revenue you are due and stay afloat.

The number of days following the issue date when payment is due will be determined by the terms of your contract or agreement with your customer. When you work as a freelancer, you are responsible for ensuring that you get paid for the clients’ work you have completed. Invoicing is the most efficient approach to collect such funds. You may have given your customer an estimate that indicated how much their work request from you would cost. You can save yourself some time by setting up a template for each individual client with their contact information and payment terms.

Step 3: Create an invoice number and issuance date

Clearly outlining payment terms and options in your invoice is vital to facilitate prompt payment. If you’re looking to save money and a headache, then invoicing software is the answer. Using invoicing software can make the process a lot easier on you. This will save you time and help you stay organized with your invoices.

Include choices for how clients may send money to you, as well as any information they’ll need to complete the transaction. As a small business owner, sending professional invoices is the only way to get paid. To prevent payment delays, ask for confirmation of receipt every time you email an invoice to a client. If you don’t receive confirmation, follow up one week later with a payment reminder. Rather than creating invoices every day of the week, set up a schedule and designate a block of time to send invoices at the same time each week or each month.